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Event Proposal Form
Complete 6 weeks before event to allow time for scheduling, organization, and marketing.
Please submit your event proposal to the CYC Office for approval and scheduling. With such an active club, it is essential that any proposed events are submitted to the CYC Office as early as possible. The office will verify calendar and resource availability, initiate marketing and event behind-the-scenes setup, and prevent double-booking or other event conflicts.
You may not yet know all the details of the event or some may not apply.
Please use
"TBD"
in any fields where the answer is still to be determined and
"N/A"
if the information is not applicable to your event
Step 1: Event Details
Event Name
*
Brief Description
*
Location
*
Shilshole
Leschi
Other
Date
*
Start Time
*
01
02
03
04
05
06
07
08
09
10
11
12
HH
00
05
10
15
20
25
30
35
40
45
50
55
MM
AM
PM
AM/PM
Number of participants expected
*
End Time
*
01
02
03
04
05
06
07
08
09
10
11
12
HH
00
05
10
15
20
25
30
35
40
45
50
55
MM
AM
PM
AM/PM
Step 2: Club Resources Needed
Organizational Support
*
Targeted contact lists for direct marketing
Digital invitation with RSVPs
Online registration
Online payments collection
Waiver generation (On-water & Juniors activities)
Targeted contact lists for volunteer recruiting
Mail-in registration
Mail-in payment collection
No CYC organizational support needed
Physical Resources
*
Clubhouse space
Club boats (RC, Whalers, Optis) or other equipment
Volunteer boats or equipment
Bar service
Food service
No CYC physical resources needed
Step 3: Promotion & Marketing
Promotional Burb
*
Provide a thorough event description that provides additional details to promote the event. The Telltale blurb and Facebook post will link to this article. (You may repeat the above blurb in the first paragraph or it may be the entire Web posting.) Include additional information where necessary such as registration, ticket purchasing, waivers, contact information, special equipment, food, bar, etc.
Where to promote event
*
Post notice of event on the following
Telltale
Website
Facebook
Printed poster
Other
No CYC promotion assistance needed
Website Placement
*
These selections direct posting to correct section of the webpage.
Social
Educational
Racing
Cruising
Juniors
No listing on website needed
Featured Image
*
Attached is my completed banner
Please make me a banner using my image
ARGH. I don't know what I'm doing. Please make me any old banner
No event images are being used
File Upload
The website requires a 900x300px image. Please upload your banner (or images you want made into your banner)
Other details, information, or requests
Organizer(s)
Name
*
Phone
*
Email
*
Name
Phone
Email
Instructions
Verification
Please enter any two digits
*
Example: 12
This box is for spam protection -
please leave it blank
: